Community Centre Hall Hire
- Community Centre Hall Hire
- Enquiry Form
- Technical Info
- Terms & Conditions
*(Subject to Covid guidance or regulations at the time of booking)
ROOM HIRE ENQUIRY FORM
Please fill out the Enquiry form below
- Area: Full hall 24m x 12.5m with wooden partitions providing two areas 10.5m x 12.5m and 13.5m x 12.5m
- Flooring – carpet and wooden dance floor area (9.4m x 7.6m)
- Seating: mix of easy seating and dining or talk.
- Tables: 6 x 5ft round tables each seating 8-10
- 2 x 6ft round tables each seating 10-12
- Rectangular tables seating a total of 48-52 or available for a buffet style meal.
- Seating for theatre/ concert style – 120
- Small stage – 2m x 4m
- Ceiling height – 3.1m
- Wall mounted TV monitor and free standing 70“ monitor with DVD player.
- PA system and Wi-Fi
Booking Costs – Hall Only*
|4 Hours||£30 per hour|
|More than 4 hours (Full Day)||£180|
|Kosher snacks and drinks||Provided at cost|
|Use of urn, kettles and crockery||£10|
Booking Costs – Kitchen*
|Kosher cold food brought in or prepared onsite (Including use of urn, kettles and crockery)||£10 per hour|
|Kosher hot food brought in or prepared||£30 per hour|
*Bookings must allow for preparation and clear up
Booking Costs – Equipment
Please discuss with Booking Team
For all other enquiries please contact firstname.lastname@example.org
EHC Community Centre Bookings Terms and Conditions
All enquiries for booking the Edinburgh Hebrew Congregation (EHC) Community Centre must be made by contacting email@example.com
All bookings are provisional until a signed contract has been received. All bookings are subject to approval by EHC Community Centre Committee and the EHC Covid Advisory group and are subject to the terms and conditions included in this information sheet.
Terms of booking under Covid 19 advice.
We continue to follow Scottish Government advice and ask those booking the community centre to do so as well.
The maximum capacity is 100 seated for meals and 120 for talks/concerts however this is subject to an appropriate risk assessment which must be provided by the hirer before the booking can be confirmed.
Before a booking can be confirmed, a COVID risk assessment is required by the EHC Covid Advisory Group who will, on approval, advise the lead contact on appropriate ventilation and provide detailed instructions regarding use of hand gel, face masks and cleaning materials.
No one should come to the building if they are unwell with symptoms or have a high temperature.
The lead contact is responsible for ensuring that all facilities used are sanitised after use.
All cleaning equipment will be provided in the hall.
Standard Terms of booking
Charges and payment terms are agreed at the time of booking and detailed on the contract . They are payable by cheque or BACS.
Advertising: All adverts for bookings must be made available to the EHC in advance of your bookings. They should include reference to the observance of Covid-19 guidance. We reserve the right to cancel any booking where the advertising is in contradiction to EHC’s charitable aims. Details of the event may also be requested by the EHC security team for review and advice.
Entry to the building – the Community Centre Committee will endeavour to ensure that a member will be available to open up and close down the building. In the event that no person is available a small charge for caretaker duties will be made.
Condition of Premises – Hirers accept the premises as being in good condition and repair and as suitable for the purpose for which they intend to use them. Hirers agree to leave the premises in a clean and tidy condition at the end of a period of use. The Hirers also agree to pay the cost of making good any damage caused to the Premises through their use of them.
Liabilities and Insurance –The EHC has Public Liability Cover which includes individuals or groups who hire the premises for non-commercial activities that are regarded as being for the benefit of the local community. Commercial and business hire is not covered or where groups have cover provided by another insurance policy.
All hirers shall be responsible for ensuring that their activity is appropriately covered by adequate insurance for themselves, those associated with them and any equipment and property which they bring into the premises in connection with their use. EHC cannot accept responsibility for loss or damage to property as a result of the letting of the premises inside or out.
Security – Security of the premises whilst in use for the duration of the hall hire is the responsibility of the Hirer and you must ensure that only the expected members are admitted, and that the entrance door is shut as soon as possible after their arrival. Under no circumstances are you or your clients/members of your group permitted to leave the front door open, ajar, unlocked or ‘on the latch’. This is in the interest of everyone’s safety and security. You are under no obligation to answer the door and for security reasons you should not admit anyone unknown to you. Any doors opened for ventilation under Covid regulations must be monitored and locked after use. In the event of any security concern or incident please contact the named person for your booking immediately.
Kitchens – The use of the kitchen is not permitted unless arranged as part of the hire. To ensure compliance with Jewish dietary laws, no food or drink other than water can be brought into the hall under any circumstances. Provision of light refreshments can be provided at cost as part of the booking arrangements.
The EHC is an ECO Synagogue. Kitchen users must adhere to the EHC ECO policy of reduce, reuse, recycle and must use the appropriate recycling facilities in the kitchen. Additional waste must be disposed of in the correct bins outside or taken away.
Equipment – Any furniture moved during booked events must be returned to their original position. Any materials that you may be planning to use must not present any fire or safety risk, nor cause any damage to the décor by the method of fixing. In this regard, no form of adhesive (e.g. sellotape or blu-tack) may be used except on the wooden partition and doors.
Live and recorded music – The EHC does not hold a PRS licence to cover the playing of live and recorded music. Users are responsible for obtaining all licences (e.g. PRS, PPL) themselves to cover their own use of recorded music subject to copyright restrictions.
First Aid – First Aid kit is available in the vestibule. Please notify ehcongbooking@gmail as soon as possible of any incident requiring the use of the kit. There is a defibrillator in the main hall.
Fire Exits and Emergency Exits – all emergency exits are clearly marked and it is your responsibility to ensure your group knows the procedures for safe exit from the building. In case of fire, you must phone the fire services and the named contact for your booking soon as is practicable.
Emergency contacts – in case of emergency during your hire please phone the named contact for your booking.
Cancellation & Rescheduling Policy Please notify us of your intention to cancel or amend/change a booking in writing to EHCongbooking@gmail.com. Should the hirer cancel within two weeks of the event, the EHC community centre committee reserves the right to charge the full hire cost.